Weekly Editorial
Don’t Ask a Client ‘How Many Desks?’ Ask Why People Are Coming to the Office
Written By Rob Kirkbride, Editor-in-Chief, OI Publications • September 8, 2026

For a long time, nobody had to make the case for the office. It was simply where work happened. Companies leased space, employees showed up, furniture filled the rooms, and everyone got on with it. That argument doesn’t work anymore. The office has to earn its place.
That’s not necessarily a bad thing. In fact, it may be one of the best things to happen to the workplace in years. It forces companies to think about what the office is actually for instead of assuming that bringing people back to the same place they worked before 2020 will somehow solve the problem.
And it creates a pretty big opportunity for office furniture dealers.
Dealers have spent years talking about being more than furniture providers. They want to be workplace consultants, trusted advisers and strategic partners. Well, this is the moment to prove it.
The first step is to stop starting the conversation with furniture. Don’t ask a client how many desks it needs. Ask why people are coming to the office. Are they coming in to collaborate? To meet with clients? To work with a team? To learn from one another? To use technology they don’t have at home? To build relationships with people they may otherwise see only on a screen? Or are they coming in, finding an empty workstation and putting on headphones for eight hours?
Those are two very different offices, and they shouldn’t be furnished the same way.
This is where dealers have an advantage. You see a lot of workplaces. You see what works and what doesn’t. You know which products hold up, which spaces get used and which ones look great on opening day but become dead zones six months later.
You also have something that wasn’t nearly as accessible a decade ago: data. I would argue that data — at this point — is much more important than the hand-wringing over AI. Occupancy sensors, reservation systems, utilization studies and employee surveys can tell a pretty interesting story about what is actually happening in a workplace. A company may believe it needs more individual workstations when the data shows that its employees are spending most of their time in meetings. A conference room may be booked constantly while an entire bank of private offices sits empty.
That’s useful information. And dealers should be bringing it to the table. It changes the conversation from, “Here’s what we sell,” to, “Here’s what we’re seeing, and here’s what we think you should do about it.” That’s a much more valuable conversation.
It also means dealers should be willing to challenge their clients. If a company says it wants everyone back in the office five days a week, the dealer should be able to ask a pretty basic question: What are those people going to do when they get there? If the answer is essentially the same work they can do at home, the problem isn’t a lack of desks. It’s a lack of reasons to be there.
Furniture can’t fix a bad workplace strategy, but it can support a good one.
That might mean fewer assigned workstations and more spaces for teams. It might mean better conference rooms, better acoustics, more comfortable areas for informal conversations or technology that actually works. It might mean furniture that can be moved and reconfigured as the company’s needs change. And that’s another area where dealers can make a difference. The workplace is not going to sit still. Companies are going to change their real estate footprints. Teams will grow and shrink. Artificial intelligence will change how some people spend their days. Hybrid work isn’t going away simply because some executives wish it would.
The office needs to be able to change, too. Dealers are in a pretty good position to help with that because they aren’t just selling a chair or a workstation. They are sitting at the intersection of manufacturers, designers, facility managers, real estate executives and employees. They see what’s happening across dozens of companies, not just one. That’s valuable perspective. But it requires dealers to get involved earlier in the process. Don’t wait until the designer has finished the plans and the client has decided how many workstations it wants. Get involved when the bigger questions are still being asked.
What does this company want its office to accomplish? What do employees need? What is missing? What should the workplace feel like? And, perhaps most importantly, why should somebody bother coming in?
The office has to compete now. It competes with the kitchen table, the home office, the coffee shop and, frankly, a person’s desire to avoid a commute. It doesn’t win that competition by putting a ping-pong table in the break room or offering free coffee.
It wins by being a place where something happens that is better, easier or more valuable when people are together. Dealers can help make that happen. The industry has talked for years about the dealer’s evolution from product provider to consultant. The changing workplace makes that evolution less of a talking point and more of a necessity.
The office has to earn its place. Maybe the dealer does, too.
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